Secretary

PTTEP Services Limited

Job Purpose

Secretary is responsible for a variety of secretarial and general office duties in order to support and facilitate the activities of division. The job holder also assists in division budget, reports, official documents, as well as special projects as per assigned.

Key Accountabilities

  • Provide secretarial and administrative services such as handling telephone calls, daily appointments, meetings, correspondence, preparing presentations and various types of business documents, arranging trips, facilitating conference and seminar of staff, managing in-coming and out-going document
  • Screen telephone calls, answer routine questions, take message, and may refer caller to alternative source during Management absence
  • Generate and ensure accuracy, integrity, and neatness of business documents in compliance with the PTTEP’s document management standard prior to approval signatory as well as prioritize documents according to its urgency
  • Update, classify and categorize documents and responsible for the availability of those documents when required by establishing and maintaining good document management 
  • Handle sensitive/ confidential matters in discreet and tactful manner, ensuring that matters that require immediate attention are properly referred and/ or handled by responsible person within due time
  • Assist in consolidating work program and budget of division and coordinate with budget controller in monitoring and summarizing expenditure
  • Prepare and process purchase/ service orders and mission orders, material requisition, expense claims as per Company procedures
  • Provide information as requested from outsiders or third parties by coordinating with function owner 
  • Establish, maintain, and update administrative database for using as reference
  • Develop and maintain good relations with both internal and external parties that he/ she is in contact with
  • Inform function owner of the difficulties or potential problems which may arise or occur in all aspects
  • Ensure availability of stationery, consumable items, office supplies, equipment, and furniture at all time
  • Take part in special projects as assigned

Professional Knowledge & Experiences

  • Vocational Certificate/ Diploma or bachelor’s degree in related fields
  • 3-6-year experience in administrative and/or secretarial work
  • Good command of both written and spoken English 
  • Ability to operate PC efficiently

Additional Desirable Qualification

  • Good interpersonal skill, service-minded and mature
  • Pleasant personality
  • Ability to work under pressure and solve unexpected problems in an appropriate manner
  • Good knowledge of the Company and its activities
  • Service-minded and mature. Be able to work under pressure and solve unexpected problems in appropriate manners
  • Good presentation skills

CORE Competencies