Secretary

Status

Work Location :  Bangkok

Status : Resident

Job Purpose

Secretary is responsible for performing a range of administrative, secretarial, and office management duties to support the department's activities. This role also involves assisting with budgeting, preparing reports and official documents, and contributing to special projects as assigned.

Key Accountabilities

•    Provide comprehensive secretarial and administrative support, including managing phone calls, scheduling appointments, coordinating meetings, preparing presentations and business documents, arranging travel, and organizing conferences and seminars.
•    Draft, proofread, and ensure the accuracy and presentation of business documents in accordance with PTTEP’s document management standards prior to obtaining necessary approvals. Prioritize documents based on urgency.
•    Maintain, classify, and organize documents, ensuring their availability and accuracy by implementing effective document management practices.
•    Handle confidential and sensitive matters with discretion and professionalism, ensuring timely escalation of urgent issues to the appropriate personnel.
•    Assist in preparing and consolidating the department's work program and budget. Coordinate with budget controllers to monitor expenditures and provide summaries.
•    Process purchase/service orders, mission orders, material requisitions, and expense claims in line with company procedures.
•    Coordinate with internal departments to provide requested information to external parties, ensuring alignment with functional owners.
•    Develop and maintain administrative databases for reference and reporting purposes.
•    Foster and maintain strong relationships with internal and external stakeholders.
•    Proactively identify and communicate potential challenges or issues to the function owner.
•    Ensure office supplies, stationery, and equipment are consistently stocked and available.
•    Participate in and support special projects as required.

Professional Knowledge & Experiences

•    Bachelor’s degree in a relevant field.
•    3-6 years of experience in administrative and/or secretarial roles.
•    Proficiency in both written and spoken English.
•    Strong computer skills, including proficiency in MS Office applications.
Additional Desirable Qualifications:
•    Excellent interpersonal and communication skills.
•    Service-oriented mindset with a mature, professional demeanor.
•    Ability to work under pressure and resolve issues effectively.
•    Familiarity with the company’s operations and activities.
•    Strong organizational and problem-solving skills.
•    Good presentation abilities.
•    High level of discretion and confidentiality.
•    Proactive and detail-oriented approach to tasks.
•    Flexible and adaptable to changing priorities.