Secretary

Job Purpose

Secretary performs a variety of secretarial and general office duties in order to support and facilitate the activities of the department and Vice President. The job holder also assists in the preparation of the departmental annual and revised budget, corporate performance monthly and quarterly reports, official documents, presentations and assists in special projects as assigned.

Key Accountabilities

• Provide secretarial and administrative services such as handling telephone calls, daily appointments, meetings, correspondence, preparing presentations and various types of business documents, arranging trips, facilitating conference & seminar of staff, managing in-coming and out-going document etc.
• Ensure availability of stationery, consumable items, office supplies, equipment and furniture at all time.
• Assist department VP and team in consolidating departmental annual and revised work program and budget. Work in coordination with budget controller in monitoring and summarizing departmental expenditure.
• Generate and ensure accuracy, integrity and neatness of business documents in compliance with the Company’s document management standard prior to approval signatory. Prioritize the document according to its urgency. Update, classify and categorize the document and also responsible for the availability of those documents when required by establishing and maintaining good document management in a proper retrievable system.
• Coordinate and assist EME team on documentation, meeting and other events with government agencies and other organizations.
• Develop and maintain good relations with both internal and external parties that he/she is in contact with.
• Inform supervisor of the difficulties or potential problems which may arise or occur in all aspects.
• Take part in special projects as assigned

Professional Knowledge & Experiences

• Bachelor’s Degree in related fields
• 3-5 years of experience in administrative and/or secretarial work with experiences in official documents
• Good command of both written and spoken English
• Good interpersonal skills
• Ability to operate PC efficiently and Microsoft Office (Word, Excel and Power Point)
• TOEIC 650