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Officer, Business Coordination Support

Job Purpose

Officer, Business Coordination Support works closely with Drilling & Well Services engineers / contract holders for procurement and contract preparation. He/she consolidate information for Annual Procurement Plan and further communicate to corporate procurement officers. He/she contributes to accuracy of PPFs content and supporting document submission. He/she also verifies and advises users for any procurement and contract process improvement.

Key Accountabilities

  • Coordinate with corporate Procurement team and Drilling & Well Services engineers for Annual Procurement Plan (APP) preparation
  • Communicate / track and monitor annual APP progress for Drilling & Well Services
  • Prepare Procurement Proposal Forms (PPFs, i.e., PPF for strategy, PPF to award and PPF for variation/amendment and MEMOs).
  • Verify PPF data accuracy before submission and ensure that they are submitted as per timeline and approved by Procurement Committee.
  • Coordinate with engineers / contract holders for Board of Directors’ preparation and submission
  • Coordinate with users (contract holders), procurement officers and/or assets to clarify questions and find the solutions.
  • Be custodian of contracts under Drilling & Well Services
  • Prepare monthly Drilling & Well Services contracts analysis report
  • Conduct procurement & contracts training for Drilling & Well Services engineers / contract holders
  • Coordinate with JV auditors and engineers for any audit issues regarding procurement and contracts under Drilling & Well Services
  • Coordinate with cost team for simple PPF preparation including Contract value and Contract discount value.
  • Conduct internal joint-audit with cost team for contract and cost compliance
  • Track and monitor contracts and cost KPIs

Professional Knowledge & Experiences

  • Education: Bachelor’s Degree or higher in Business Administration, or related fields

  • Desired expertise / experiences 3-5 years, preferably in E&P, working with any asset

  • Extensive knowledge & skills: Knowledge of Oil & Gas industry, work program budget, work plan, integrated plan

  • Good command of both written and spoken English

     

Additional Desirable Qualifications  

  • Good interpersonal skill, coordination, presentation and communication skills. Energetic and enthusiastic character

  • Good analytical skill (interpret meaningful themes from quantitative and qualitative data

  • High degree of self-motivation and ability to work in a demanding environment

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