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Officer, Business Coordination

PTTEP Services Limited

Job Purpose

Officer, Business Coordination is responsible for coordinating with internal and external parties to provide any secretarial and administrative services, including corporate secretarial works, data/ information/ document control and monitoring progression of work plan and initiatives. The jobholder also has to consolidate data related to KPI, work program and budget and prepare a summary report as well as provide a brief of meetings including progression of outstanding issues to FTEV GM.

Key Accountabilities

  • Provide secretarial and administrative services as required
  • Provide corporate secretary works (including assisting to arrange FTEV BoD meeting, AGM, etc.) and ensure compliance requirements of all related issues
  • Coordinate with all asset / project teams to gather information and prepare for FTEV GM as requested 
  • Coordinate, follow up, and update work plan, initiatives, operation, procurement, and other on-going initiatives 
  • Monitor and support to consolidate work plans, work program budget and documentations, KPIs, and prepare a summary report of review report/ KPIs (quarterly and monthly) to FTEV GM
  • Provide services in data/information/document control  
  • Draft monthly progress report and support to prepare presentation to summarize performance and key achievements for FTEV BoD and management performance review
  • Prepare, consolidate and monitor the master list and status of procurement activities, contract/ MOU lists
  • Coordinate and support the interface among FTEV, TSB, TCE TCS business units and other PTTEP corporate function groups 
  • Summarize and take minutes for key management meetings and follow-up of outstanding issues
  • Provide meeting background in brief and status of outstanding issues for Management
  • Serve as a focal point of communication in function, including prepare communication plan/ package, regarding Corporate and FG strategy, work plan and KPI, and arrange communication session for function
  • Communicate key directions to concerned parties on key decision/ follow-up items 
  • Provide required documents for annual audit
  • Manage, coordinate and support to prepare packages (including slides and write-up vara) for MC, RMC and BoD and all related matters
  • Support in FTEV branding and communication matters

Professional Knowledge & Experiences

  • Bachelor’s Degree or higher in Finance, Economics, Engineering, Business Administration, or related fields
  • More than 5-year experience in E&P, energy business or working with any asset
  • Knowledge of Oil and Gas industry, work program budget, work plan, and integrated plan 
  • Good command of both written and spoken English

Additional Desirable Qualification

  • Interpersonal, coordination, presentation, and communication skills
  • Analytical skill 
  • Ability to work in a demanding environment
  • Excellent in organizing skills 

CORE Competencies

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