Assistant Officer, Asset Coordination

Status

Work Location :  Bangkok

Status : Resident

Job Purpose

Assistant Officer, Asset Coordination acts as onshore coordinator/focal point for assigned field. The jobholder performs general supports, administrative duties, and event arrangements to support VP, Field Manager, Superintendents, and Offshore teams to ensure smooth administration of the field.  The jobholder also assists in the preparation of budget, procurement and contracts administration, presentations and/or other assignments from Supervisor.

Key Accountabilities (1)

• Support VP, Field Manager and Superintendent of the assigned field and provide secretarial services, general supports such as handling telephone calls, daily appointments, meetings, correspondence, preparing presentations, business trip arrangement, expense claims, group training mission or upon request.
• Serve as the focal point of any inter-departmental communication or coordination such as PO/PR queries, document reviews,
• Prepare and manage departmental correspondences as per the Corporate Document Control system and policy, Company Identity or standard formats, and other related requirements.
• Prepare department documents/ workflow to support department’s activities such as hire of labor service order, group training arrangements, overseas business travel.

Key Accountabilities (2)

• Monitor the availability of office supplies and stationaries, procure when required, and process the payment in compliance with PTTEP procurement and payment process.
• Prepare and facilitate WPB in the required system or templates in a timely manner. Monitor budget utilization and report management periodically.
• Provide support and advice on Timesheet verification for all staff (HOL) under Department prior to submitting to Accounting Team.
• Coordinate with Cost Controller for business travelling expense clearing for staff and other expense.
• Arrange departments events e.g. site visit, away day, group business trip arrangement, team building, merit events, knowledge management sessions as per request, including scheduling, handling all logistics and required documents to ensure all arrangements are smooth and support events’ objectives.
• Support line supervisor in ad-hoc works as assigned.

Professional Knowledge & Experiences

• Secretary Diploma or bachelor’s degree in related fields
• At least 1 year of experience in similar position
• Good command of both written and spoken English
• MS office literacy e.g. word, excel, power point, outlook
• Good communication and interpersonal skill, service-minded, adaptive and mature
• Mobility to travel for department events
• Ability to work under pressure and solve unexpected problems in an appropriate manner
• Good presentation skills

CORE Competencies