(Sr.) Engineer, Contracts Support

PTTEP Services Limited

Job Purpose

Engineer, Contract is required to provide professional support to project team in contractual and commercial aspects related to pre-contract & procurement strategies, contract drafting, and contract management.

During the project, the job holder handles and/or provides high quality advice on any contractual and commercial issues in order to ensure that the Company’s interest is best protected. By coordinating with Legal and Procurement Departments, the job holder examines, evaluates, and provides recommendation to manager or relevant Company staff on the consideration of any claims by the contractors for time extension, payment for extra work, etc.

The job holder also sets up of pre-contract strategy and prepares and/or reviews contract documents. He/She liaises with other staff to ensure that the contract’s documentations including terms and conditions are prepared in accordance with International Standard and SSHE regulations.

The job holder coordinates and liaises with manager and relevant Company staffs to set up, monitor, and maintain the post-contract administration system and contractor management system in order to ensure contractor’s full compliance with the contract.

Key Accountabilities

Contract Management:

Participate in project team discussion to obtain strategic plan and direction to develop procurement and contract strategies.
Coordinate with Procurement Department for bidding and negotiation process. Perform bid analysis and review required documentations including tender, requests, bid qualifications, enquiries, and commercial documents. Provide recommendation on the selection of appropriate contractors. Participate in pre-qualification exercises.
Liaise with Legal and Contract personnel in preparing and reviewing contract and agreement terms and conditions to ensure the optimum benefit of the Company interest. Prepare contractual documents and related documents including but not limited to tender packages, contract specimen, change order, amendment, supplementary, minutes of meeting, etc.
Coordinate with Legal Department in examining, evaluating claims from contractors and recommending solutions to the issues. Handle and interpret contractual documents for any contractual matters including disputes and conflicts.
Maintain an organize contract management system, including tracking key milestones, renewal dates, and deliverables.
Monitor contract performance, identify potential risks, and propose appropriate mitigation strategies.
Monitor and appraise contractors’ performance regarding quality of work and service to ensure the alignment with contractual obligations and the Company’s requirements and expectation. Initiate and implement corrective actions. Set up, monitor and maintain post-contract administration system and contract management system.

Key Accountabilities (Continued)

Project Coordination:

Collaborate with project managers, engineers, and other stakeholders to ensure contract deliverables are met within agreed-upon timelines and budget.
Facilitate effective communication and coordination between internal teams, stakeholders, contractors and vendors throughout the project lifecycle.
Liaise with Project Engineer, Procurement Department, Operations & Maintenance representative in setting up the appropriate vendor list and conduct pre-qualification evaluation of new vendors and perform technical review and evaluation of construction tenders.

Risk Assessment and Mitigation:

Conduct thorough risk assessments on contractual agreements, identifying potential legal, financial, and operational risks.
Develop risk mitigation strategies and recommend appropriate actions to minimize potential disruptions or financial liabilities.
Collaborate with stakeholders to resolve contractual disputes, applying negotiation skills and maintaining professional relationships.

Compliance and Documentation:

Ensure compliance with legal, regulatory, and industry standards throughout the contract lifecycle.
Maintain accurate and up-to-date contract records, including documentation of amendments, correspondence, and contractual changes.
Assist in the preparation of reports, presentations, and documentation for internal and external stakeholders, as required.

Job End Results

Contract documents including terms and conditions are properly prepared in accordance with International Standard and SSHE regulations and align with the Company’s requirement, policy and procedure to protect the Company’s interest.
Acquire the competent contractors through accurate, efficient and reliable tendering process and recommendations.
Reasonable and reliable comments and recommendations on contractual and commercial issues. Ensure contract terms and conditions so that the Company’s interest is well protected and safeguarded.
Dispute and/or claims are avoided or handled properly.
Efficiency, Effectiveness and reliability of pre-contract strategy and process and post-contract management system to ensure end result of the contract for maximum benefit of the Company.
Safe and efficient operations through careful follow-up of activities. Proper action in emergency situation.

Professional Knowledge & Experiences

Bachelor’s Degree in Business Administration and/or Engineering in Civil, Mechanical or related fields
Preferably with additional degree or diploma or training in business administration, project management, or legal
15 years experience in construction work in E&P or related industries, preferably with offshore (deep sea) experience
10 years experience in position of Contract Engineer or relevant position in connection with procurement, contract administration, commercial and project management
In-dept knowledge of a wide range of administrative and operations services
In-dept knowledge and experience of a comprehensive range of international contracts and procurement strategies, international laws, legal terminology, and industry best practices
Good knowledge of and experience in procurement, legal, contractual terms, commercial terms, claims/disputes, tendering, and contract management, etc.
Good project management skills and knowledge of contract management
Excellent negotiation, communication, and interpersonal skills.
Detail-oriented with strong analytical and problem-solving abilities.
Ability to work independently and collaboratively in a fast-paced environment.
Good command of both written and spoken English (TOEIC Score Requirement = 900)

Dimensions

Financial Responsibility: Minimum contract value – 20 Million USD per contract

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