Secretary

Details

POSITION                                  :     SECRETARY

REPORTING TO                           :    HEAD OF MALAYSIA BROWNFIELD ASSET

DIVISION/DEPARTMENT               :   MALAYSIA BROWNFIELD ASSET (PBF)

LOCATION                                  :    KL OFFICE

1. KEY OBJECTIVES

• Provide all secretarial and administrative support to Head of Malaysia Brownfield Asset, including Sabah Asset and Sarawak Asset departments when required.

2. PRINCIPAL ACCOUNTABILITIES

• Perform diverse secretarial duties including typing and distribution of memos/letters, scanning and distribution of mails, handling telephone calls, etc.
• Schedule and coordinate all appointments internal and external, inter-department meetings and maintain an efficient record of the meetings. Also provides the Head of Malaysia Brownfield Asset timely reminders on his appointments/meetings.
• Arrangements of flights and hotel accommodation, visa applications and car rentals for business and personal trips.
• Assist in compilation of weekly reports, monthly forecast reports and Malaysia Management Committee (MyMC) reports and also to ensure timely submission to the Management.
• Receive, monitor and track documents to ensure proper handling with regards to signature, distribution and responses.
• Provide administrative assistance to team members by communicating with IT Department, Administrative Services Department and etc.

3. KEY AUTHORITIES

• As provided / assigned by Supervisor.

4. WORKING RELATIONSHIP

Internal

• PTTEP KL: All PTTEP Operations Group
• Corporate Bangkok Office.

External

• PETRONAS Nasional Berhad, Malaysia Petroleum Management, PETRONAS Carigali Sdn Bhd, Travel Agents, Car Rental Companies, Hoteliers (locally & overseas), Airlines eg MAS, Real Estate Agents, Movers, Legal firms, Florists, Contractors etc.