Advisor, Procurement and Contracts

1. KEY OBJECTIVES

• As Advisor, Procurement and SAP System, responsible to lead and advise PLB/C for implementation of any new SAP system related to Procurement function covering Sourcing, contract management and Procure to Pay.
• Work with PLB leadership in developing appropriate strategy and technology enabler for sourcing, contract management and procure to Pay as part of continuous improvement process.
• Provide support to Procurement team in searching and evaluating of potential suppliers and software that involved during the tendering stage.
• Work with Procurement leadership in developing appropriate strategy, tactics, and technology enabler.
• To provide system related support in implement and execute the purchasing activities for PTTEP Malaysia, in accordance with Company Policy and PETRONAS Tenders and Contracts Administrative Manual.

2. PRINCIPAL ACCOUNTABILITIES

• As Advisor – Procurement and SAP System, responsible for establishment, training, and communication to all user concern and ensure seamless execution of procurement
• Accountable for supervision, co-ordination, and execution of new Procurement System implementation, training plan, and strategies in an effective manner. 
• Ensure timely implementation of any new system enhancement related to PLB/C. Provide proposal and implementation strategy that can help smooth execution of agreed solution.
• Ensure standards of ethics, fairness in procurement activities are maintained, seek to uphold and enhance the integrity of the procurement process as well as maintain strict confidentiality of documents pertaining to procurement.

3. KEY AUTHORITIES

• As Advisor- Procurement & SAP System, he/she is accountable for supervision of implementation of new procurement system related to sourcing, Contract management and P2P services. 
• Builds professional relationship with user, management, and service provider to ensure delivery of proposed solutions and continuous support for system development.
• Ensuring that all activities related to acquisition of new system and enhancement comply with Company SLDC policies, PETRONAS, and Government requirements and regulations.

4. PROCUREMENT RESPONSIBILITIES

• As Advisor, Procurement and SAP System, responsible to carry out implementation and maintenance of SAP system applications related to procurement functions that connected to all user group.
• Plan, coordinate, and administer execution of new enhancement on procurement process and system activities to meet specified required dates.
• Initiate, perform, and manage all efforts on SAP system covering pre-award and post award activities related to geological, geophysical, exploration, drilling, production operations, development, G&A, HR, IT and HSE group.
• Develop, establish, and implement procurement procedures standards, user guide and systems workflow required in administering the procurement process including periodic reporting requirement.
• Provide user training related new system or process enhancement to ensure user understanding on the new system.
• Dealing with AO team and corporate IT for any issues or request pertaining to SAP system or Procurement related system.
• Design and conduct UAT system for any new system enhancement.
• As necessary, liaise with PETRONAS/approving authorities and partners to obtain the necessary comments, endorsements, and approvals for any new system acquisition.
• Responsible to carry out proposal and analysis than can help identified requirements connected to all parts of proposed solution involving people, process, and technology.
• Initiate and prepare PETRONAS reporting for PETRONAS Contract Monitoring (PCM), Master Procurement Plan (MPP) and any other reports as required by PETRONAS.
• Act as focal point on all procurement system issue and interfacing with User Departments, AO team, corporate IT including submission of relevant report related SAP system.
• Execute any task assigned by Procurement Manager and PLB Manager .

5. WORKING RELATIONSHIP

• All PLB Managers, Head of Department and other PTTEP staff, engineers & contractors.
• Corporate office Personal including Auditors (internal & external)
• On board short-term contract and technical staff.
• Good relations must be maintained with PETRONAS personnel in all relevant departments.

6. QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in Procurement, or Information Technology or equivalent.
• Minimum of 8 years relevant experience in information technology related oil and gas industry.
• A sound knowledge of PETRONAS Tenders and Contracts Procedures and Procurement Process.
• Knowledge and exposure in SAP and other Procurement related system.
• Self-motivated and able work independently.
• Strong computer literacy especially SAP system.
• Strong team building skills.
• Fluent in English both written and spoken.

CORE Competencies